How AI Can Simplify Your Work: A Comprehensive Guide

We are witnessing a profound shift in the industrial landscape as we usher in the 21st century. The advent of Artificial Intelligence and its applications, such as ChatGPT is poised to redefine the way we work. These tools aim to streamline work processes, simplifying complex tasks and increasing overall efficiency.

For those who remain unconvinced about the potential of this new technology, the DELIVERY MAN offers three insightful tips. These suggestions illustrate how AI can be integrated into your work environment and leveraged to your advantage.

Composing Emails

Email communication is an integral part of both internal and external communication in any workplace. Be it for arranging crucial meetings or discussing new work requirements, drafting emails can often be time-consuming and sometimes even tedious. This is where AI comes to the rescue. If you’re struggling to find the right words, you can turn to ChatGPT for assistance. Simply input a basic command into the AI’s text field, provide the necessary context (colleagues, customers, Leadership etc.), the desired content, and the tone you wish to convey. Here’s an example.

A possible command could be, “Email to colleague Müller. Idea not satisfactory. Friendly”. While the resulting draft may require some tweaking, it provides a useful starting point that can be customized as needed.

Proofreading Texts

Another task that AI can assist with is proofreading for spelling and orthographic errors. The process remains the same – simply copy and paste the text that needs checking into the TO field and instruct the AI to scan for any mistakes. The AI will then systematically identify and list all the errors – including grammatical ones. However, it’s always wise to double-check the results for accuracy.

Developing Work Plans

It’s not uncommon to find yourself in a dilemma about how to utilize your day effectively. This is where a well-structured work schedule comes in handy. AI can assist in this process too, helping you plan your days or even months in advance. A simple command like: “Create a work plan for an architectural office” is enough to generate a detailed sequence of work activities. While the resulting plan may require some adjustments, it provides a solid foundation to build upon.